January 14, 2019

Reimbursements must be Submitted within 180 days

By msequeira

Beginning February 11, 2019, expenses and reimbursements that are not submitted in Chrome River – Mercury within 180 calendar days of the expenditure date will no longer be processed for payment per the policy changes that became effective in 2018 regarding submission requirements

At the recommendation of Internal Audit, University Policies 4000 (“Allowable and Unallowable Expenditures”), 4030(“Travel”), and 4320 (“Purchasing Goods Off Campus”) were updated to prohibit the reimbursements of expenses beyond 180 calendar days.

This change applies to:

  • Travel Reimbursements with travel end dates on or after August 14, 2018
  • Other Chrome River - Mercury Payments/Reimbursements incurred on or after August 14, 2018.

Please be sure to submit your Chrome River – Mercury reimbursements and payments within 60 days to avoid IRS Accountable Plan tax to the recipient and within 180 days to avoid non-payment to the recipient.

Thank you,


Financial Services Resources
MSC01 1290

Tags: employee, faculty, Notes, staff